Associate Recruiter Admissions Advisor

Job Title Associate Recruiter Admissions Advisor

Job Category M&P - AAPS

Job Profile AAPS Salaried - Student Management, Level A

Job Family Group Staff - Non Union

Department UBCV | Student Recruitment and Advising | Enrolment Services

Compensation Range $5,692.25 - $8,179.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

Ongoing

Posting End Date October 30, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Associate Recruiter Admissions Advisor is responsible for the implementation of a comprehensive undergraduate recruitment and admission process to ensure the university achieves new student enrolment objectives (in terms of both quantity and qualities of students). The role works closely with internal and external partners to advise and support prospective students, with particular attention to the advancement of Indigenous peoples’ human rights and UBC’s commitment to reconciliation, as articulated and called for by the Truth and Reconciliation Commission of Canada.

The position works with the broader Student Recruitment and Advising team to foster access, success and representation at UBC of historically underserved, marginalized or excluded populations. Associate Advisors determine and support the access and placement for over 20,000 applicants annually, applying to 41 direct-entry and professional degree programs within 15 Faculties on two campuses.

For the first part of the enrolment cycle, the position executes strategic recruitment programs and advising services for secondary and post-secondary school students, parents and counsellors in Canada for the purpose of encouraging qualified prospective students to seek admission to UBC. Advises students on the secondary and post-secondary credentials concerning UBC admission criteria and specific program requirements for admission to UBC undergraduate programs on both campuses.

For the latter part of the enrolment cycle, the position executes admissions assessments for a discrete set of undergraduate applicants presenting, but not limited to: a) Canadian Secondary School curricula, American Secondary School curricula, the International Baccalaureate Diploma, Chinese Upper Middle School curricula, and GCE (UK-styled) curricula. Associate Advisors must exercise independent judgment while remaining in alignment with Senate-mandated admission policies and principles of practice (UBC's Principles of Effective Undergraduate Admission).

Organizational Status

Associate Recruiter Admissions Advisors report to the to the Manager, Undergraduate Admissions and the Associate Director, Student Recruitment and Advising. The position also works closely in collaboration with: (a) Student Recruiter-Advisors and Recruitment Marketing Prospective Student Engagement and other on-campus units (i.e. First Nations House of Learning, Indigenous Programs and Services, The Beyond Tomorrow Scholars Program, Centre for Accessibility, International Student Initiative) to support the recruitment, advising, admission and successful transition of all students to UBC.

Work Performed

Recruitment and Advising

• Represents UBC with an accurate, inclusive, and strategic approach to prospective high school students, parents, and counsellors through visits to secondary schools and colleges by:

Delivering UBC recruitment presentations in small and large group settings, using multimedia materials and other collateral

Building strong relationships and trust with institutions, community organizations, and individuals through effective and inclusive communication with students, parents, educational advocates and counsellors in presentation settings, one-on-one advising, telephone inquiries, email correspondence, social media and online sessions.

Sharing UBC’s commitment to inclusive excellence and the resources available to empower students to achieve their educational goals

Advises prospective students

a. Providing information on all aspects of academic program options, application, admission, registration, housing, awards and financial assistance, extracurricular activities, and orientation to UBC.

b. Applying knowledge and understanding of complex requirements and policies in making appropriate responses and offer advice based on individual assessment of each situation.

c. Representing UBC’s welcoming community and positive engagement with all students, particularly those from systemically marginalized communities

• Plans and executes strategic events, either on-campus or in-market:

a. Event design, promotion, facility logistics, liaison with external partners, coordination of staff, faculty, and/ or students, and post-event evaluation.

Admissions and Advising

1.

Evaluate Admissibility and Transfer Credit

a. Conducts a comprehensive applicant assessment (academic and non-academic) to determine admissibility for over 20,000 applicants to 41 direct-entry and professional degree programs within 15 Faculties on two campuses. Applies complex evaluation criteria and independent judgement to render admissions decisions that support student success and align with Senate-mandated admission policies and principles of practice (UBC's Principles of Effective Undergraduate Admission).

b. Conducts qualitative evaluation of the applicant's personal profile to assess non-academic variables designed to assess students' potential for success.

c. Integrates an applicant's academic assessment, personal assessment, and presenting school and curriculum in relation to the intended area of study to render a judgment-based holistic admission decision.

d. Uses sound judgement and analysis in discretionary cases to determine admissibility. Consults with Admissions Advisors on a daily basis and senior administration in Enrolment Services, Faculty administrators, and departments on more complex cases.

e. Assesses an applicant's holistic record in order to proactively make an alternate offer of admission (i.e. an offer of admission to a program that the applicant did not apply to) that aligns with both the applicant's educational goals and the institution's enrolment goals.

f. Analyzes Canadian and International educational documents to determine assignment of transfer credit.

2.

Advises applicants

a. Investigates and resolves complex, often sensitive, problems relating to admissibility in consultation with senior staff in the Admissions Office.

b. Properly support applicants who have been denied admission to UBC and help to create an individual action plan towards an alternate educational pathway to UBC. Explains in detail the reasons the application was not successful to applicants and supports the Undergraduate Admission Appeal process.

Performs other recruitment and admissions related duties as required.

Consequence of Error/Judgement

Enrolment Services functions as the face and interface of the University in order to help the University meet its enrolment targets, recruit and admit outstanding students who share the University's values, and enhance UBC's reputation with students, parents, counselors, and the general community. This position is responsible for providing effective recruitment services and delivering accurate information