Workplace Health Specialist

Job Title Workplace Health Specialist

Job Category M&P - AAPS

Job Profile AAPS Salaried - Human Resources, Level C

Job Family Group Staff - Non Union

Department UBCO | Administrative Support | Work Reintegration and Accommodation Program | Human Resources

Compensation Range $8,087.08 - $12,117.08 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

Ongoing

Posting End Date October 29, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

This position is 0.80FTE and will be prorated to 80% of the above posted wage scale.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Workplace Health Specialist advances workplace accessibility, inclusion, wellbeing, and safety through the delivery of the Work Reintegration and Accommodation Program (WRAP). The role provides disability management, accommodation, and work reintegration services, partnering with employees, leaders, Human Resources, healthcare professionals, and external stakeholders to support early intervention, stay-at-work strategies, and return-to-work planning.

The Specialist develops individualized, person-centered plans that support recovery, inclusion, and sustained work participation while meeting accommodation and operational requirements. Applying equity, accessibility, and anti-ableism principles, the role helps remove systemic barriers and supports the University's commitment to inclusive and equitable workplaces.

Organizational Status

Reports to the Manager, Workplace Health and Wellbeing.

Works collaboratively with employees, academic and administrative leaders, campus partners including the Centre for Workplace Accessibility, Ergonomics, Occupational and Research Health and Safety, Human Resources colleagues, and other university stakeholders.

Provides consultation and expertise regarding equitable, accessible, and inclusive workplace practices and the impact of systemic barriers on employee health, disability management, accommodation, and work reintegration outcomes.

Liaises with physicians, specialists, rehabilitation professionals, community health providers, WorkSafeBC, legal counsel, third-party insurers, union representatives, and other service providers involved in employee health, accommodation, disability management, and return-to-work planning.

Work Performed

Case Management, Rehabilitation and Return to Work

Provides comprehensive case management services for faculty and staff experiencing illness, injury, disability, reduced work capacity, chronic health conditions, planned medical absences, or complex performance and attendance concerns.

Leads the full cycle of disability management and return-to-work processes for assigned cases from intake through successful return to work, accommodation, long-term disability transition, or closure.

Provides early intervention support and develops individualized rehabilitation, stay-at-work, graduated return-to-work, and modified duties plans based on employee functional abilities, job requirements, medical restrictions, and departmental operational needs.

Serves as the central point of contact for employees, leaders, healthcare providers, WorkSafeBC, third-party insurers, and other authorized stakeholders throughout the disability management process.

Requests, reviews, interprets, and evaluates medical documentation, functional abilities information, and rehabilitation recommendations to determine accommodation requirements and support safe return-to-work planning.

Educates, coaches, and supports employees and managers throughout the disability management process.

Collaborates with departments and key stakeholders to advance accessibility, wellbeing, inclusion, and equitable workplace participation through the identification and mitigation of systemic barriers.

Applies an equity-informed, trauma-informed, and person-centered approach when assessing employee needs and determining accommodation or reintegration strategies.

Identifies, recommends, and supports the removal of systemic, procedural, and environmental barriers that may impede equitable access, accommodation, successful return to work, or ongoing employment participation.

Collaborates with the Centre for Workplace Accessibility and other partners to support accessibility, accommodation, and inclusion initiatives across the university.

Program Administration

Develops, reviews, and implements procedures, guidelines, and best practices that support WRAP objectives and continuous improvement initiatives.

Maintains current expertise in relevant legislation, collective agreements, university policies, insurer requirements, disability management principles, and emerging best practices.

Maintains databases, records, and reporting systems to support program evaluation, compliance, and performance measurement.

Coordinates and supports projects, initiatives, and committee activities related to workplace health, disability management, accommodation, and employee wellbeing.

Ensures confidentiality and appropriate handling of medical and sensitive personal information.

Contributes to workplace health data review and analysis by providing case-level insights and identifying trends, emerging issues, and potential risks.

Provides subject matter expertise in the development and implementation of policies, practices, and resources that promote accessibility, inclusion, employment equity, and psychological health and safety.

Supports continuous improvement efforts by identifying opportunities to enhance equitable service delivery, accessibility, and employee experience.

Education, Consultation and Health Promotion

Builds strong relationships with leaders and units across campus.

Educates the UBC Okanagan community regarding WRAP, disability management, accommodation responsibilities, and successful workplace reintegration.

Provides coaching to leaders and employees regarding accommodation practices, disability management, and return-to-work planning.

Develops and delivers educational materials, communication resources, workshops, and presentations related to workplace health, accommodation, accessibility, and inclusion.

Develops programs and initiatives aligned with WRAP priorities and emerging workplace trends.

Supports Workplace Health and Wellbeing initiatives through participation in campus health promotion activities and programs.

Maintains collaborative relationships with campus partners and UBC Vancouver counterparts and contributes to university-wide planning and continuous improvement activities.

Develops and delivers education focused on accessibility, accommodation obligations, disability-inclusive and anti-ableist practices, and psychologically safe workplaces.

Promotes understanding of employee and employer responsibilities related to accommodation, accessibility, inclusion, and human rights obligations.

Facilitates constructive dialogue among stakeholders to resolve complex accommodation issues while fostering respectful, inclusive, and collaborative working relationships.

Performs other related duties as required.

Consequence of Error/Judgement

This position has a significant impact on the successful delivery and effectiveness of the Work Reinte