Associate Director, Facilities Planning

Job Title Associate Director, Facilities Planning

Job Category M&P - AAPS

Job Profile AAPS Salaried - Facilities Management, Level G

Job Family Group Staff - Non Union

Department UBCO | Office of Infrastructure Development | VP Finance and Operations

Compensation Range $10,459.67 - $15,675.58 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

Ongoing

Posting End Date November 11, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Associate Director, Facilities Planning manages and leads staff and consultants, and coordinates funds and time required for the planning and programming of the University's academic and support facilities for the entire UBC Okanagan Campus.

This position leads the planning and programming of facilities for instruction, research, faculty and staff offices, informal learning and works closely with senior academic and administrative leadership and other functions including Campus Operations and Risk Management, Finance Operations, Provost and Vice President Academic, Research and Innovation Office, Faculties and the Centre for Teaching & Learning.

The Associate Director translates user requirements into functional and master programs and develops frameworks and processes to support the ongoing allocation, assessment, distribution and redistribution of space within the campus. Ensures that facilities and the use of space comply with faculty needs and provincial space standards.

Organizational Status

Planning and Development (UBC Okanagan), the Associate Director liaises with users and other campus departments. Additional responsibilities include ongoing management and guidance of the facilities planning process to capture and develop solutions for the ongoing space requirements of the institution. This includes interaction and communications with internal organizations such as the UBC Okanagan Strategic Space Committee, Provost and Vice President Academic, Research and Innovation Office, faculties, administrative departments and external organizations.

A significant part of the Associate Director’s work involves interacting, liaising and negotiating with the campus community and recommending facilities and space allocation alternatives and solutions.

Work Performed

The Associate Director provides leadership to Facilities Planning staff including: assigning and reviewing work of direct reports; developing, implementing and monitoring operational policies and procedures; developing client service initiatives; setting, executing and evaluating staff performance goals and objectives.

The Associate Director may consult, and coordinate less than 10 people on a small project while a large multi-million-dollar capital project may engage 30 or more people.

The Associate Director is responsible for the management of major and minor capital planning initiatives from inception to completion of the pre-design phase.

The Associate Director may direct programming and facilities' consultants or undertake work directly.

The Associate Director advises and participates in project working and/or steering committees on significant capital projects.

Work includes, but is not limited to, the following

Master Planning for Facilities

Leads the creative problem solving and facilities planning that optimizes and intensifies the changing use and types of spaces in response to evolving needs of multiple users;

Is a key contributor and resource to the university's senior academic, administrative, and research leadership and coordinator of multi-year facility planning strategies;

Responsible for the development of frameworks and processes to support the ongoing process of space allocation and management as well as facilities re-purposing and renovations for the entire UBC Okanagan Campus;

Creates master and functional programs defining the areas required and how facilities are used including function, equipment and technology. Programs are based on changing user needs, department and faculty expansions, and Campus Master Plan undertakings;

Develops planning specifications, functional plans and test fits in response to requests from various campus clients;

Develops conceptual and schematic plans for various faculties, departments and administrative groups in response to requests from departments;

Manages consultants in the development, review and approval of planning documents;

Formulates, recommends and negotiates swing space options for campus users affected by major renovations or new construction.

Facilitation and Collaboration

Convenes, chairs and/or participates in user group meetings;

F acilitates meetings with senior administration and faculty representatives (e.g., Deans, Associate Deans and administrative staff) to better understand needs and space requests and to explore potential solutions;

Collaborates closely with key managers from Campus Planning (UBC Okanagan), Campus Operations and Risk Management (UBC Okanagan), and various other university departments including some in Vancouver such as Facilities (UBC Vancouver);

Brings recommendations to the UBC Okanagan Strategic Space Committee, other committees as appropriate and user groups regarding space utilization;

Achieves solutions through negotiation and compromise, developing agreements that serve the best interests of the project and the University;

Formulates and recommends move options for campus users affected by major space renovations or new space construction;

Prepares documentation, analysis and recommendations for UBC Senior Executive for decisions with respect to capital projects and capital plans;

Represents UBC Okanagan in meetings of appropriate University committees and discussion of facilities-related issues with the City of Kelowna, Development and Advancement, the UBC Okanagan Student Association, Student Clubs or Community groups;

Key contributor to the preparation of business cases for submission to Ministry of Post-Secondary Education and Future Skills, donors and other external granting agencies for approval of capital funding;

Leads the selection of specialist participation and assists resource people, users and other departments in developing detailed requirements and reviews construction projects to ensure conformance with compromises plans; and

Key contributor in meetings of appropriate University committees for presentation and discussion of facilities programs and feasibility studies.

Project Planning

Plans department, faculty and administration group renovations and expansions in cooperation with Project Services and UBC Properties Trust;

Directs planning feasibility studies for conceptual projects in pre-planning stage, to review feasibility prior to proceeding through full planning and development process;

Determines the best resources to use and when and how to use them for facilities planning. This may encompass the use of specialist facilities programming services, architects, quantity surveyors, laboratory design or animal facility specialists;

Engages other UBC departments during the planning process (e.g., Campus Planning, Campus Operations and Risk Management, Campus