Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Status

Regular, Full time

Location

Calgary, Alberta

Job Description

This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats.

MAIN RESPONSIBILITIES

Purchasing & Vendor Management

Assist in sourcing, purchasing, and order placement of materials and equipment

Coordinate with suppliers on pricing, availability, and delivery timelines

Track purchase orders and ensure timely receipt of goods

Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre;

Analyses and quickly corrects inventory discrepancies;

Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them;

Maintains the integrity of special SKU costs in the system;

Keeps supplier data (special costing, lead-time, etc.) up-to-date;

Creates new stock SKU’s when needed;

Logistics & Inventory Coordination

Plan and coordinate inbound and outbound shipments

Work with freight carriers and logistics partners to ensure cost-effective delivery

Monitor inventory levels and assist in stock replenishment planning

Organize and coordinate shipment paperwork for international shipments with broker for timely clearance.

Book pick ups for local and cross border shipments.

Obtain quotes and arrange shipments with freight forwarders

Monitor shipments until final delivery

Review freight invoices

Resolve claims for damaged shipments

Inside Sales Support

Respond to customer inquiries and provide product/service information

Prepare quotes, process sales orders, and follow up with customers

Support the sales team with administrative and coordination tasks

Warehouse Support

Assist with receiving, organizing, and tracking inventory

Ensure accurate documentation of incoming and outgoing materials

Support periodic inventory counts and reconciliation

Qualifications 3+ years of experience in operations, logistics, purchasing, or inside sales

Strong organizational and multitasking skills

Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset

Excellent communication and problem-solving abilities

Ability to work independently and as part of a team

Preferred Skills Experience in supply chain or distribution environment

Familiarity with inventory management systems

Customer service or inside sales experience

Key Competencies Attention to detail

Time management and prioritization

Adaptability and willingness to learn

Strong work ethic and accountability

What’s in it for you We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities.

What sets us apart is our

Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.

A strong national network offering real opportunities to grow: our people make the difference.

Among our benefits

Flexible group insurance plan customizable to your needs.

Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).

Group RRSP with employer contribution and TFSA.

Postsecondary Scholarship Program for our employee’s children.

Charging terminals available at our facilities.

Years of Service Recognition Program.

Come build your career with us, a growing network where our people make it happen!

Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.