Administrative Coordinator, Academic Reviews

Date Posted: 10/26/2026

Req ID: 50747

Faculty/Division: Temerty Faculty of Medicine

Department: Vice Dean, Strategy & Governance

Campus: St. George (Downtown Toronto)

Position Number: 00060162

Existing Vacancy: Yes

Description

About us

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity

As Administrative Coordinator, Academic Reviews, you will be responsible for coordinating cyclical reviews for units and programs across the faculty and serving as a key administrative support for the Associate Dean, Faculty and Academic Life and their broader portfolio. Working closely with the Manager, Governance and Academic Reviews, you will administer end-to-end academic review cycles, including liaising between departments and stakeholders, maintaining senior staff calendars, coordinating program assessment schedules and event logistics for both in-person and virtual formats.

Your exemplary professionalim, and superior organizational and communication skills, will enable you to act as a trusted liaison between our leadership team and external partners, strengthening our governance frameworks for a leading medical school.

Your responsibilities will include

Coordinating project timelines and milestones by developing task schedules in alignment with project goals

Drafting, editing, and formatting correspondence, reports, and presentations ensuring high standards through careful proofreading and fact-checking

Providing committee support, scheduling calendars and coordinating end-to-end travel logistics, including preparing itineraries, booking flights and accommodations

Gathering and verifying documentation required for accreditation and program reviews to ensure full compliance with requirements

Determining logistical details and activities for events and programming

Analyzing processes and recommending changes for more efficient coordination of operations

Essential Qualifications

Advanced College Diploma (3 years) or acceptable combination of equivalent experience

Minimum five years related administrative experience, preferably in a University or hospital environment

Experience supporting and coordinating accreditation and/or academic program reviews

Demonstrated experience dealing with highly sensitive and confidential matters and providing administrative support to senior committees and leadership, including calendar management

Experience coordinating multiple projects and time-sensitive priorities

Experience serving as the first point of contact, screening enquiries, proactively coordinating conflicting schedules and coordinating frequent travel arrangements

Experience independently drafting correspondence, reports and presentations, including on the behalf of senior leadership

Experience reviewing existing processes and making recommendations for improvement and implementation

Experience or exposure to implementing AI tools, automation, or emerging technologies to streamline administrative workflows and increase operational efficiency

Advanced proficiency with M365, including experience with Sharepoint and MS Planner

Professional demeanor with a strong customer service orientation and effective interpersonal skills

Strong oral and written communication skills, superior attention to detail and the ability to concisely summarize information

Superior organizational skills and the ability to deal effectively with multiple priorities and projects with conflicting deadlines

Ability to adjust to changing priorities and interruptions and the ability to anticipate the needs of senior leadership nd flag questions or opportunities before issues arise

Demonstrated ability to work independently, show initiative and exercise diplomacy and good judgment, and also the ability to work cooperatively and be an effective team member

Proven effectiveness in relating to all levels of faculty, staff, learners and individuals external to the University

Ability to maintain strict confidentiality

Assets (Nonessential)

Knowledge of the Temerty Faculty of Medicine, its hospital affiliations and partners

Procificency with Microsoft Power Platform

To be successful inthis role you will be

Articulate

Communicator

Diplomatic

Organized

Procedural

Tactful

Closing Date: 11/09/2026, 11:59PM ET

Employee Group: USW

Appointment Type : Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Divisional HR Office Email: medhr@utoronto.ca

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.