Administrative Assistant

The Opportunity

The Ministry of Community Safety is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. Community Corrections is seeking a skilled, ethical, and confident individual to provide comprehensive clerical support in Whitespruce Provincial Training Centre

The Ministry is seeking a candidate who has excellent communication and positive interpersonal skills, with a keen sense for detail.

Our candidate of choice will be a flexible and positive individual who enjoys a fast-paced, challenging environment with diverse job expectations.

The successful candidate will have demonstrated their ability to input, update, retrieve, maintain, format and transmit information using computer software with speed and accuracy. Their ability to accurately type, edit and format various documents and their ability to use tact and diplomacy when serving clients and colleagues will contribute to their success in this challenging position.

The successful candidate will demonstrate honesty, integrity, respect, professionalism, accountability, a commitment to excellence, and a dedication to diversity and inclusion.

Respond to telephone inquiries from the public and redirect calls.

Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.

Provide support to the team, including assisting with equipment and software issues.

Compose, record, proofread, and edit a variety of correspondence.

Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.

Compile, sort, and distribute incoming and outgoing mail.

Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Job Capabilities

As a public servant, we are seeking someone who

Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.

Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.

Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.

Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.

Is adaptable, continuously learns from experience and applies those learnings to new situations.

Focuses on achieving public service excellence.

Technical Knowledge and Skills

Knowledge of applicable computer hardware and software applications (Microsoft Word, Excel, Outlook).

Job Skills

Communication (Level B)

Critical Thinking (Level A)

Digital Skills (Level A)

Interacting with Others (Level A)

Navigating Ambiguity (Level A)

Managing Self (Level A)

Health, Safety and Wellness (Level A)

Data Literacy (Level A)

Influence (Level A)

Political and Organizational Awareness (Level A)

Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer

Dynamic and challenging work

Competitive salary

Comprehensive benefits package including pension

Vacation, scheduled days off, and other types of leave

Inclusive work environments

Career growth, development, and advancement opportunities

Flexible work arrangements

Our Commitment to Excellence

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.