Administrative Associate

Administrative Associate.

Reporting to the Analytics & Business Operations Coordinator, this position provides a full range of complex administrative, project coordination, and customer service support to the Recreation & Parks department. The Administrative Associate serves as a subject matter expert for assigned administrative portfolios and departmental processes, taking ownership of key workflows and projects while supporting continuous improvement and administrative automation initiatives.

This role provides broad support across the department, coordinates special projects, and provides guidance to other administrative staff while balancing multiple priorities in a fast-paced environment.

Responsibilities

Acts as administrative support to key corporate processes within Recreation & Parks, including annual budget development, financial monitoring, and reporting, ensuring corporate requirements are met.

Supports departmental governance processes for Council and Executive Leadership, ensuring reports, memos, information requests, and other formal submissions are accurate, complete, and delivered in accordance with corporate requirements and timelines.

Confidently reviews documents for accuracy, clarity, and compliance with corporate guidelines, applying strong Microsoft Excel and business writing skills and a high attention to detail.

Acts as an administrative support to the department’s donations program, including providing responsive, professional support to applicants, ensuring donation items are provided on time, and monitoring inventory levels.

Supports the department’s purchasing documentation and agreements processes, tracking document progression and preparing electronic signature packages.

Support to departmental enterprise systems and automated workflows using Microsoft Power Automate and related technologies to improve efficiency, consistency, and service delivery.

In collaboration with the Coordinator, may act as a liaison between internal service departments and Recreation & Parks in the implementation of corporate timelines and processes (IT, HR, Legislative Services, Legal, Purchasing and Finance).

Qualifications

Completion of a post-secondary Office Administration Certificate from a recognized post-secondary institution combined with a minimum of two (2) years of related administrative experience; or

Completion of a post-secondary Office Administration Diploma from a recognized post-secondary institution combined with a minimum of one (1) year of related administrative experience.

Excellent oral and written communication skills as well as experience in business writing.

Strong organizational skills and the ability to prioritize and plan workload.

Ability to work independently and with minimal supervision while maintaining a high quality of work.

Advanced knowledge of Microsoft 365 applications, particularly Microsoft Excel and Microsoft Word.

Knowledge of POPA legislation is considered an asset.

Experience with Microsoft Power Platform (Power Automate, Power BI) is considered an asset.

Experience in municipal government is considered an asset.

Equivalent combinations of education and experience may be considered.

Hours of Work

This position works a compressed bi-weekly schedule of 72 hours, Monday to Friday, during the City's core business hours of 8:00 a.m. to 5:00 p.m., with a bi-weekly regular day off (RDO).

In addition, employees may benefit from flexible work hours by adjusting their start and end times by 30 or 60 minutes around the City's core business hours, subject to operational requirements.

Occasional after-hours work may be required to support operational needs.

Compensation

The salary ranges from $60,138.52 – $71,830.20 per year, including a comprehensive benefits package with a flexible spending account, pension plan, and accrued paid vacation starting at 3 weeks per year.

Learn more about our benefits here: Employee Benefit Guide

Why You Should Work With Us

Eligible to apply for a Hybrid Remote Work arrangement, with a minimum of 51% of work time spent onsite and the remainder worked remotely. Employees are eligible to participate in this program after 3 months of employment, subject to satisfactory performance.

You will receive a Flexible Spending Account limit at the beginning of each calendar year (permanent full time $400).

Employees can purchase an annual Recreation Access Pass for $87 + tax, granting unlimited access to Servus Credit Union Place (excluding PLAYcare and registered programs), Fountain Park Recreation Centre, and Grosvenor Outdoor Pool.

Free parking near most City worksites (ask for location specific details).

Conditions of Employment

The successful candidate will be required to provide proof of educational and professional credentials.

The successful applicant will be required to obtain a satisfactory police information check.

Please note that the presence of charges or convictions does not automatically preclude an individual from being considered for employment. All findings will be reviewed and assessed in relation to the responsibilities and requirements of the position.

A valid Alberta Class 5 Driver’s Licence and access to a personal vehicle for business use are required.

Application Information

Please upload a cover letter and a resume when applying for this opportunity. These must be submitted as two separate documents.

This competition may be used to fill future vacancies at the same or lower classification level.

The City conducts most interviews via video conference and will provide a meeting link and instructions to applicants selected for an interview.

Closing Statement

We thank all applicants for their interest and effort in applying. Only candidates selected for interviews will be contacted. The City of St. Albert will no longer accept applications in person, via fax, email or by post. Applications will only be accepted to 10:00 p.m. (Mountain Time Zone) on the closing date.

The City of St. Albert is committed to creating and fostering a diverse workforce where all are welcome and we find a common purpose and strength in our differences. All qualified candidates are encouraged to apply, including those from members of groups that are historically or continue to be underrepresented.

We respectfully acknowledge that we are on Treaty 6 territory, traditional lands of First Nations and Métis peoples. As treaty People, Indigenous and non-Indigenous, we share the responsibility for stewardship of this beautiful land.

Please answer all of the following questions before applying

• Question numbers in red and with an asterisk indicate mandatory questions (answer is required).

*1. Are you legally eligible to work in Canada? Yes

No

*2. Which of the following best describes your qualifications? I have completed a post-secondary Office Administration Certificate (or related certificate) and have at least two years of related administrative experience.

I have completed a post-secondary Office Administration Diploma, or a related diploma or degree, and have at least one year of related administrative experience.

I do not meet either of the above.

*3. Please indicate your experience with Microsoft Excel. No experience

Limited exposure, training, or coursework

Advanced level experience using Microsoft Excel

*4. Please indicate your experience with Microsoft Word. No experience

Limited exposure, training, or coursework

Advanced level experience using Microsoft Word

*5. Please indicate your experience with identifying and correcting errors, omissions, and inconsistencies in documents, spreadsheets, and other written materials prepared by you or others. No experience

Experience identifying and correcting basic errors with guidance

Experience independently reviewing routine materials and correcting errors, omissions, and inconsistencies

Experience independently reviewing complex, non-routine materials and resolving errors, omissions, and inconsistencies

*6. Do you hold a valid class 5 driver’s licen